Now Hiring:
Ministry Facilitator

$21 / hour
30 hours / week

a shared role with Mount Vernon Presbyterian church

Role Description

This is the front desk seat of community development, directing both congregational ministry and prison reentry nonprofit work via digital communications and welcoming building guests—congregants, former gang members, folks in addiction recovery, etc. 

This ¾ time administrative position is a collaboration between Mount Vernon Presbyterian Church and Underground Ministries, longtime ministry partners both operating out of the Mount Vernon Presbyterian Church building.

This job description includes 15 hour/week MVPC responsibilities and 15 hour/week Underground Ministries responsibilities. 

Applicants are strongly encouraged to spend time on both websites before interviewing: MountVernonPres.org and UndergroundMinistries.org

I.  MOUNT VERNON PRESBYTERIAN CHURCH

15 hours/week  -  Reports to: Lead Pastor

Communication and Welcome

As the communications hub of the church, you will be responsible for gathering information from a variety of sources and disseminating it appropriately in order to:

  • Introduce people to the church: You will be the interface between the church and outside groups or visitors; the voice when someone calls and the email responder to many questions.  

  • Update the church website and social media accounts: In all interactions we hope to embody God’s grace and welcome.

  • Connect people to the ministries of the church: You will acquire broad knowledge of the ministries, missions, people, and programs of the church to help connect members, friends and guests with ministry opportunities of particular interest.

  • Help people participate in the life and worship of the church: You will manage the church database and group lists so that people can be informed and connected and you will design publications to communicate clearly what’s going on. 

Create Publications

  • Collaborate with the MVPC Communications Team to create quarterly print and digital church newsletters (Canva or similar), twice annual congregational reports, weekly email (MailChimp), our website (Shopify or similar), and occasional other publications.

  • Gather stories and ministry updates from the congregation and mission partners as content for the above communications

  • Organize volunteer base for the printing, folding and mailing as needed

  • Update photos, links, stories and church information regularly on the website

Ministry Facilitation

  • Maintain the church calendar: Liaison and schedule building use with MVPC groups, Underground Ministries, other mission partners (North Puget Sound Counseling Center, Family Promise, etc.), and community organizations (Skagit Valley Hospital, Vida Abundante Congregation, and others) according to policy

  • Create volunteer opportunities / Source volunteers for needed services/efforts: take initiative to empower volunteers

  • Attend monthly Staff meetings and regular Ministry Team meetings

Office Coordination

  • Maintain office equipment, troubleshooting as needed with ministry leaders.

  • Monitor and order office and custodial supplies as needed.

  • Coordinate with contractors to maintain building facilities, certifications and standards, as well as schedule repairs, testing, etc.

  • Organize and maintain filing systems (Google Drive and physical files) to archive, store, and access records as necessary

  • Complete 3 annual filings (Business License, DOR and SOS) with the State of Washington

Other Duties As Assigned

The building is old, the people are varied and the community expects different things from a church. So there will be issues that come up which we do not know about yet. You will help address those issues and/or help empower volunteers to do so.

Church staff will coordinate with vendors (electricians, contractors), with follow-up tasks for Ministry Facilitator, regarding payment, documentation, scheduling, and problem-solving. 


II.  UNDERGROUND MINISTRIES 

15 hours/week  -  Reports to: Programs Manager

Receiving + Directing Guests

At the front desk, being attentive to welcome, remember, and engage the formerly-incarcerated community we serve, who come to our offices. 

Receiving + Directing Underground Communications

  • Mail pickup and distribution to staff boxes

  • Processing donations to Funraise

  • Receiving our first-touch contacts

Donor, Finance, Admin 

  • Maintenance of contacts, forms, assets, allocations

  • Tracking/organizing supporters, transactions, and allocations

  • Managing monthly credit card statement, staff coding, and receipt gathering

  • Sending Thank You cards and appropriate materials

  • Assembly, organization of regular campaigns and projects

Organizing Ministry Flows and Information

  • Managing Underground staff/events and Board Calendar (Google)

  • Coordinating MVPC integrating Facilities/Room Use Calendar for Underground and MVPC use that vary week to week

  • Maintaining and organizing all assets in Google Drive

  • Office Supplies and Technology purchasing, procurement, researching, streamlining, coordinating with various vendors and accounts

  • Maintain access to various software, statuses, and platforms

  • Administer/Maintain Staff Handbook 

Key Competencies:

MVPC

  • PC Ecosystem

  • Church Windows (will train)

Both MVPC and UM

  • Google Workspace/Drive

  • Copy machine, collating, folding machine

  • Mailchimp

  • Canva 

  • Meta (Facebook, Instagram)

Underground Ministries

  • Mac/iPhone ecosystems

  • Squarespace

  • Airtable

  • Funraise

  • Monday.com

Qualities

  • Organization, Task Prioritization, and Follow through

  • Critical Thinking

  • Ability to work independently

  • Building and Ministry Hospitality

  • Honesty, Authenticity

  • Clear Communication

  • Strong understanding of personal and organizational boundaries

  • Experience with healing, community, confidentiality with individuals’ personal details

Compensation

STARTING WAGE: $21/hr  (paid monthly, by 25th) 

HOURS: 30 hrs/wk  

SCHEDULE: The specific schedule is negotiable but will be regular and fixed. 

BENEFITS: VACATION: 0-5 years of completed service - 2 weeks of vacation
Longevity vacation bonuses begin after 5 years.

SICK LEAVE: 1 day/mo. frontloaded annually, accruable per policy

HOLIDAYS: 12 paid holidays annually

RETIREMENT:  Access to Retirement Savings Plan of the PCUSA through voluntary withholdings. After 1 year additional retirement benefits are available.

SUPPLIED:

MVPC: Desktop computer and (landline) office phone

Underground: Laptop and cell phone

Desk and central space in front MVPC Office