About Underground Ministries

Underground Ministries is a faith-based nonprofit rooted in Mount Vernon, Washington. Our mission is to open new relationships of embrace and trust between people returning from incarceration and the communities to which they return—for our mutual transformation and resurrection.

We live out this mission through three interconnected initiatives:

• Underground Healing – A credible-messenger-led reentry community supporting individuals and families navigating prison release, trauma, addiction, and isolation

• One Parish One Prisoner (OPOP) – A two-year relational journey pairing faith communities with individuals before, during, and after incarceration

• Movement Building – Sharing stories and cultivating a broader movement rooted in healing, restoration, and authentic relationships

Position Overview

We are seeking a mission-driven Finance & Systems Manager to lead and strengthen the financial and operational systems of our growing organization.

This is a mid-level leadership role within a small, dynamic nonprofit (10 staff; ~$1M annual budget), integrating finance, systems management, and development operations. The Finance & Systems Manager leads financial systems and reporting; partners on strategy—ensuring that our infrastructure is clear, accurate, and scalable as we grow.

You will play a key role in translating vision into sustainable systems—supporting both day-to-day operations and long-term organizational health.

Why This Role Matters

As Underground Ministries grows, so does the complexity of our funding—including grants, contracts, major donors, and grassroots support.

This role ensures that our financial and donor systems reflect the same values we practice in our programs: dignity, trust, and relational health. Your work will directly support programs that walk alongside people returning from incarceration and help expand a community rooted in restoration.

Key Responsibilities

Financial Management & Reporting

• Lead development and management of program and organizational budgets in partnership with the Executive Director and Treasurer

• Track and report on grant and contract spending across multiple funding streams

• Prepare clear financial reports for funding partners, leadership, and public-facing materials

• Maintain an integrated annual budget and support scenario planning and financial decision-making

Systems & Financial Oversight

• Lead reconciliation processes across donor platforms, bookkeeping systems, and bank accounts in partnership with the bookkeeper

• Strengthen integration between systems (e.g., Funraise and QuickBooks), with support of Administrative Coordinator who operates donor platform

• Establish and track key financial and organizational KPIs

• Provide accurate, timely financial insights to inform leadership decisions

Development Systems & Analytics

• Serve as internal lead on donor systems, data integrity, and segmentation

• Analyze donor activity, campaign performance, and fundraising trends

• Identify system limitations and recommend improvements

• Partner with Marketing to translate data into actionable fundraising strategy

Operations Support

• Support onboarding documentation, employee records, and internal systems organization

• Coordinate payroll processes, time tracking, and PTO systems

• Provide light HR management related to finance, including documentation and process support

• Maintain organized and accurate administrative systems that support staff and operations

Team & Supervision

• Reports to: Executive Director

• Supervises: Administrative Coordinator, who operates many of these systems and follows this role’s direction

Collaborates with:

• Treasurer (Board of Trustees)

• Contract Bookkeeper

• Contract Marketing Director

Required Qualifications

We welcome candidates with a range of experience and a desire to grow into leadership within a mission-driven organization.

• 2+ years of experience in nonprofit finance, accounting, development operations, or a related field

• Strong proficiency with spreadsheets (Excel, Google Sheets) and financial tracking

• Ability to analyze data and translate it into clear, actionable insights

• Demonstrated experience managing projects and improving systems

• Familiarity with donor databases and communication tools (e.g., Mailchimp)

• Strong written and verbal communication skills

• High attention to detail and ability to manage multiple priorities

• Alignment with the mission and values of Underground Ministries

Preferred Qualifications

• Experience with nonprofit financial reporting and grant tracking

• Experience with donor platforms (e.g., Funraise) and system integrations

• Social media or communications experience

• Basic design skills (Canva or similar)

• Bilingual (English/Spanish)

• Lived experience with incarceration or the legal system

Compensation & Growth

• $32–$40/hour, depending on experience

• Opportunity to grow in responsibility and leadership within a scaling organization

• Training and professional development support

• Meaningful, mission-driven work with direct community impact